If you are dealing with small-size files, it will be very easy to manage and share them. On the other hand, large files with large numbers may be very difficult to manage. In the case of large-size files, you have the option of compressing your PDF files to reduce the size of the files and share them without any problem.
If you are unsure why you should compress your PDFs, here are some good reasons to convince you. Keep reading the article!
1. Save Storage Space
One of the good reasons to easily compress PDF files is that it can help you save a lot of storage space. No matter whether you type your large file on a computer drive or cloud tools such as Google Drive and Onedrive, you can save a lot of storage space after compressing the PDF files. Now, cloud storage comes with limited space for those who do not have enough to get the additional space.
For instance, you cannot upload more than 25 MB of files in Google Drive. If your file exceeds the upload limit, you cannot upload the file, share it, and store it on the cloud tool. Compressing a PDF can reduce the file size by 10 to 1oo times, which can help you upload, store, and share your large files on the cloud tool.
2. Fast Transfer
The next important reason to compress PDF files is to transfer the files faster. You may have noticed that when you want to share large files through email or other online apps, it is not possible or takes a lot of time. The reason is that there are limits to sending your file. If your file exceeds the sending limit, you may not share your file.
In this situation, you can compress your PDF files to reduce the size and easily share your file with others. After compressing your PDFs, you can share your large file via email or other tools. Hence, to transfer your pdf files faster, you have to compress them.
3. File Management
Another good reason to compress your PDF files is file management. If you are dealing with many files that may be more than 100 and 1000, it will be very difficult for you to manage such files. Here, you can compress the PDF files simultaneously to get them in one place.
When you compress the bulk of the files, you can get them in one zipped file, which means you have gathered and organized them in one place and do not have to worry about searching for the files on your computer. This way, you can ensure your file management is efficient.
4. Cost Reduction
Finally, a good reason to compress files is the cost reduction. Regarding the data storage on the cloud tools, you do not need to pay the additional amount to store your documents on Google Drive. In addition, you also do not need to pay the additional cost to share the document through the online software or the apps. Hence, compressing PDFs will help you save a lot of money and use it for other purposes.
* This is a contributed article and this content does not necessarily represent the views of sciencetimes.com
